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Protect your assets and stay accountable

With limited resources, every asset matters. Reliable tracking reduces misplaced equipment and ensures responsible stewardship.

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Keep critical supplies flowing

From hygiene kits to food and school supplies, RedBeam makes it easier for nonprofits to track what you have and where it’s needed.

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Simplify grant reporting and audit prep

Donors and grant providers expect transparency. RedBeam offers the data you need to build trust and demonstrate impact.

USE CASES

How Nonprofits Use RedBeam

  • IT Asset Tracking
  • Inventory Tracking
  • Automated Tracking
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Manage the IT Assets that keep you moving

Nonprofits rely on critical assets – like laptops and event equipment – to deliver programs and run day-to-day operations. RedBeam makes it easy to track these resources, no matter where they’re used, so nothing gets lost or forgotten.
  • Track assets across locations – Use barcode or RFID tags to monitor laptops, projectors, and outreach gear across offices, clinics, and mobile sites.
  • Prevent loss and increase accountability – Assign items to team members and volunteers with check-in/check-out.
  • Extend asset life – Keep high-value equipment in good order by tracking maintenance activities and condition status.

Keep the right levels of essential goods

Whether you’re managing food donations, hygiene kits, or printed materials, your programs depend on having the right items available at the right time. RedBeam helps nonprofits stay organized and avoid stockouts with real-time inventory tracking.
  • Avoid running out – Monitor inventory levels in real time to ensure your programs are always stocked with the essentials.
  • Plan smarter – Use usage data and reports to guide purchasing decisions, reduce waste, and optimize donation drives.
  • Simplify inventory tasks – Speed up counts and restocks with barcode scanning and mobile-friendly workflows.

Do more with less manual work

Often operating with small teams and limited time, nonprofits need efficient systems. RedBeam RFID automates inventory and asset tracking to save hours of manual effort, helping your staff and volunteers stay focused on serving your community.
  • Instantly locate high-value assets – Use handheld or fixed RFID readers to find tagged equipment like laptops, AV gear, or medical kits.
  • Streamline audits and reporting – Automate counts and generate accurate records for grants, audits, and insurance.
  • Prevent loss and misuse – Trigger alerts when assets are moved unexpectedly or leave designated areas.

Nonprofit Inventory & Asset Tracking Features

Asset Tracking
Audit Compliance Reporting

Support grant compliance, internal audits, and donor reporting with detailed asset records. Demonstrate responsible stewardship with transparent, accurate documentation.

Custom Data Fields

Track the details that matter to your mission – like program ownership, funding source, asset condition, or assigned team member. Customize fields to match your nonprofit’s unique workflows.

Store & Forward Functionality

Keep tracking even when the internet goes down. RedBeam saves your updates during pop-up events, mobile clinics, or rural outreach – and syncs automatically when you’re back online.

Check In / Check Out

Make sure laptops, tools, and outreach materials are returned on time and in good condition. Track who has what and when it’s due back with our built-in check-out feature.

Label Printing & Encoding

Create barcodes or RFID tags to label everything from donated laptops to AV gear and supply kits. Print standardized labels for fast, accurate tracking and better organization.

Mobile Optimized

Let teams manage assets from anywhere – whether they’re in the office, at an event, or in the field. Volunteers and staff can use phones and tablets to locate and update assets.

Inventory Tracking
RedBeam RFID

Connect RedBeam to Systems You Already Use

RedBeam’s REST APIs make it easy to integrate asset and inventory data with your existing platforms – so your nonprofit can ensure consistent, reliable records across all your back office systems.

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Your software is AWESOME!!! The system worked perfectly, and I can't thank your team enough for all the assistance!

N. Berti

Goodie Two Shoes Foundation

Make sure every resource counts.

RedBeam gives your nonprofit reliable asset and inventory tracking tools that free you up to focus on communities, not spreadsheets. Ready to get started?

Schedule a demo.

Non Profit Asset Tracking FAQs

How does RedBeam support donor and grant accountability?

RedBeam provides accurate, time-stamped records that help you demonstrate how resources are being used. You can:

  • Track assets and inventory purchased with grant or donor funds
  • Generate audit-ready reports for funding agencies and internal reviews
  • Show detailed usage logs to reinforce transparency and responsible stewardship
Does RedBeam support full lifecycle tracking for nonprofit assets?

Yes. RedBeam helps nonprofits manage assets from acquisition to disposal. You can:

  • Log purchase dates, funding sources, and assigned users
  • Monitor condition, usage, and maintenance history
  • Record disposals and replacements to support audits and insurance claims
Can RedBeam track donated equipment and supplies?

Absolutely. Donated items are easy to label, log, and track in RedBeam – just like purchased items. You can:

  • Record donor details, item condition, and estimated value
  • Track where donations are stored, distributed, or assigned
  • Report on how donated goods support your programs and services
Is RedBeam easy for nonprofit staff and volunteers to use?

Yes. RedBeam is designed to be intuitive and user-friendly, even for non-technical users. Your team can:

  • Use mobile devices or scanners to check items in and out
  • Perform quick counts and updates without formal training
  • Stay organized with simple workflows that save time