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Build compliance and accountability

Meet GASB 34 and other public property management regulatory accounting standards by using RedBeam to record asset purchases, sales, and disposals.

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Make the  most of limited budgets

Maximize shared resources when you leverage RedBeam to find and reallocate underused-but-in-demand equipment and inventory between departments.

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Track all types and sizes of assets

Choose the RedBeam components (i.e., 1D/2D barcodes/RFID tags, mobile devices, etc.) that work best with your organization’s key physical assets – and upgrade as needed.

Regulations that asset tracking can help you meet

GASB 34

Government Accounting Standards Board

Requires state & local agencies to report all assets

2 CFR 200

Uniform Guidance

Requires asset management for equipment purchased with federal awards

USE CASES

Government Agencies Track More with RedBeam

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Keep up with fire department equipment

State fire departments manage hundreds of fire stations, each stocked with life-saving equipment like oxygen tanks, thermal imaging cameras, radios, and defibrillators. By tracking emergency equipment that’s frequently moved between stations, RedBeam’s Asset Tracking software helps improve response readiness.
  • Locate items in real time – Tag equipment with barcodes or RFID tags to gain visibility into which items are in use or available across multiple locations.
  • Manage maintenance schedules – Log equipment details and run reports to determine  when things like air tanks or fire hoses need servicing.
  • Prevent loss and theft – Generate date- and time-stamped logs of equipment checkouts and returns to reduce losing or misplacing gear.

Monitor vaccine stock levels

Local health departments oversee vaccine distribution for multiple public clinics, hospitals, and mobile vaccination sites. Using Inventory Tracking software from RedBeam, they can ensure that doses are available where and when they’re needed and prevent overstocking and wasting unused vaccines.
  • Avoid stockouts – Continuously track and update inventory levels as vaccines are used to prevent shortages at high-demand locations.
  • Enforce accountability – Keep track of where your inventory is and who you’re issuing it to by associating a document reference number to each and every shipment.  
  • Speed up reporting – Simplify audits and funding requests by generating inventory reports to analyze vaccine usage and wastage rates. 

Control access to restricted areas

Municipal buildings and law enforcement offices need to keep unauthorized people out of private offices and secure storage areas. Agencies that use RedBeam RFID for personnel tracking gain a hands-off way to record individuals’ movements and restrict access to sensitive systems and locations like IT data centers.
  • Enable role-based permissions – Issue RFID-enabled ID badges to employees, officers, and visitors and automatically grant or prevent access based on security clearance.
  • Auto-generate activity logs – Track movements in real time and produce date- and time-stamped records of individuals’ entrances, exits, and time spent in controlled areas.
  • Control access – Unlock doors for allowable personnel or activate light bars or alarms when individuals without proper credentials attempt access.

Government Asset Solutions Features

Asset Tracking
Mobile Optimized

Maintain visibility and control over assets using a smartphone, tablet, or RFID-enabled device – regardless of whether you’re in the field, at a city office, or on-site with an emergency response team.

Custom Data Fields

Record mission-critical data that’s unique to your agency – from grant-funded equipment logs to first responder gear allocations – for seamless reporting.

Store & Forward Functionality

Keep tracking assets in remote locations, emergency zones, or low-connectivity areas without interruption – knowing your data will sync automatically once your connection is restored.

Check In Check Out

Prevent lost or misused resources by tracking who has essential government property – including things like IT equipment, emergency tools, or fleet vehicles – and for how long.

Audit Compliance Reporting

Generate detailed, audit-ready reports that simplify compliance with government regulations and help you anticipate when assets will need repair, replacement, or disposal.

Label Creation

Easily print custom asset tags with barcodes, QR codes, and agency-specific text to track everything from office equipment to emergency response tools.

Inventory Tracking
RedBeam RFID

Share Data Easily with Advanced REST APIs

Make everything from streamlining inspections to generating work orders convenient and safe. REST APIs let your backend systems exchange information with our government asset tracking system securely over the internet.

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Quotation mark icon

When I asked about Ft. Monroe’s satisfaction level with RedBeam, it was totally positive … all praises. I feel that this communication should be shared with all RedBeam staff as without them I would not be able to write this.

E. Lawhorn

U.S. Army Fort Monroe

Start optimizing your operations today.

Manage high-value IT equipment. Track evidence. Monitor emergency supplies. Whatever your asset or inventory tracking challenge, RedBeam can help. Let’s talk. 

Schedule a demo.

Government Asset Management Software FAQs

Why do government agencies need asset management software?

Government agencies need asset management software to help address unique challenges like complex institutional structures, strict regulatory requirements, and high standards for transparency and accountability. RedBeam meets these needs with features like:

  • Role-based access controls that ensure only authorized personnel can view or modify sensitive asset information, which supports things like U.S. General Services Administration (GSA) IT systems security protocols. 
  • Detailed audit trails and comprehensive reporting capabilities that help you document compliance with regulations like Government Accountability Office (GAO) standards. 
  • Customizable fields that enable you to document information related to specific assets as required for government reporting. Examples include things like funding sources, grant allocations, and depreciation schedules.
What makes RedBeam’s government asset management software better than other systems?

Our government asset management software stands out for having a modern, cloud-based architecture, overall flexibility, and the depth of technical expertise baked into our code. 
Our platform lets you choose the system components (i.e., 1D/2D barcodes, RFID, full range of fixed and mobile data capture devices, etc.) that work best for your agency – not the other way around – and make changes as your organization’s needs grow or shift.

Built on decades of industry experience, our solution is dedicated to making asset tracking as easy as possible for users. This means:

  • The software interface is intuitive and can be accessed easily, regardless of whether you’re using a laptop, smartphone, enterprise-grade mobile computer, or other device; 
  • Our dedicated support team is exceptionally good at tackling your most complex asset management challenges; and 
  • We offer only best-in-class solutions, and we stand behind their performance. 
Our scalable software makes choosing RedBeam the best way to ensure your agency has the advanced asset tracking capabilities you need today, while also setting you up to take advantage of the tech innovations being developed for tomorrow.
Is government asset management software customizable for specific agency needs?
Yes, our asset management software can be customized to meet specific agency needs. Our comprehensive solution helps employees at all different state and local government agencies – from public safety officers to librarians and Department of Health workers – enhance visibility, streamline operations, and ensure regulatory compliance. RedBeam lets you tailor the system fields and components to support your unique workflows, security practices, reporting and analytics needs, and more.
What security measures are in place to protect sensitive government asset data?

Our software protects sensitive government asset data with multiple security measures, including:

  • Role-based access controls – so only authorized individuals can access or edit sensitive records.
  • User activity logging – which means every change made to assets in the system is automatically user-, date-, and time-stamped, so you can identify suspicious behavior and stop fraudulent mischief.
  • Ongoing SOC 2 compliance – so you know our data-handling is  secure and aligned with additional regulatory requirements like HIPAA and GDPR. 
We also provide continuous software updates and patching to ensure we address vulnerabilities and stay ahead of evolving threats.  For specific questions or concerns, let’s talk. Protecting your data is one of our top priorities.
How does government asset management software improve operational efficiency?

Government asset management software tools like RedBeam make it easier for public servants to monitor the location and track the condition of every asset they’re responsible for. With that information, state and local government agencies can: 

  • Know which IT assets are in use at what buildings and which ones are available for assignment – so employees have the equipment they need to get things done.
  • Document the condition of your fleet vehicles – along with their maintenance records – so you can keep them running smoothly, longer.
  • Provide detailed custody logs of sensitive documents to show security and privacy compliance – without needing to manually dig through data logs to provide information when required or requested.
These are just a few examples of how our government asset management software can help agencies be more efficient and productive.
Does this software support asset lifecycle management?

Yes, our software includes a comprehensive set of capabilities that help you optimize, manage, and maintain items through the entire asset lifecycle, from acquisition through disposal. Our system lets you:

  • Track asset acquisitions – Record and manage asset procurement details, including purchase date, cost, and vendor information.
  • Schedule maintenance – Plan and document maintenance activities, inspections, and repairs to extend your assets’ useful life.
  • Monitor utilization – Track asset usage patterns and optimize how, where, and to whom assets are assigned to yield the greatest value.
  • Calculate depreciation – Automate your asset depreciation for accurate financial records and reporting.
  • Manage asset disposal – Standardize processes for asset retirement, including excess reporting and final disposition recording.