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Stay compliant while protecting critical assets

Support Joint Commission requirements while keeping high-value equipment and sensitive areas secure.

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Control costs and reduce waste

Track inventory usage to optimize your supply levels, prevent shortages, and reduce unnecessary spending.

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Ensure fast access to essential equipment

Use barcodes, RFID, and mobile tracking to locate devices and materials quickly – so clinical staff can focus on patient care.

The Cost of Poor Hospital Asset Management

$4,000

Per bed

Medical equipment lost annually to theft or misplacement.

10-20%

More equipment

Purchased by hospitals due to inefficient tracking.

21

Minutes per shift

Average time spent by nurses searching for lost equipment.

USE CASES

How Healthcare Organizations Use RedBeam

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Ensure critical equipment is ready when needed

Hospitals rely on devices like workstations on wheels, infusion pumps, ventilators, and vital sign monitors across departments. RedBeam’s medical asset tracking software gives you real-time visibility into location and condition – which helps you improve patient outcomes and reduce unnecessary clinician labor.
  • Locate devices instantly – Tag assets with barcodes or RFID tags to track their exact locations across hospital floors and departments.
  • Maintain equipment readiness – Log maintenance activities to ensure Joint Commission standards and keep equipment functional and ready.
  • Improve accountability – Use check-in/check-out logs to monitor usage and reduce the need for costly replacements.

Keep supplies stocked and under control

Medical supplies like PPE, IV bags, and surgical kits need tight controls. RedBeam’s hospital supply tracking software helps you maintain visibility into your inventory, so nothing runs out – or expires unused.
  • Track inventory usage by patient ID to maintain medical billing integrity.
  • Prevent stockouts – Monitor usage and current inventory to  avoid shortages of critical supplies..
  • Optimize ordering – Generate reports on supply usage trends to right-size supply orders.

Protect assets, spaces, and staff

Safeguarding medical equipment and maintaining secure areas is a constant challenge in healthcare settings. RedBeam RFID streamlines your ability to enforce access controls and asset tracking at the same time.
  • Track high-value assets – Increase visibility of medical devices and pharmaceuticals, reducing their risk of loss and theft.
  • Control access to secure areas – Use RFID badges to manage entry to labs, pharmacies, or data centers.
  • Trigger real-time alerts – Get notified when tagged items move or unauthorized access occurs.

Hospital Asset Management Features

Asset Tracking
Mobile-Optimized

Track and audit medical equipment anywhere – including patient rooms, emergency response zones, and storage closets – with the RedBeam mobile app on a smartphone or mobile computer.

Custom Data Fields

Log the specific details that matter to your operations – anything from sterilization dates to assigned departments or patient-use history.

Store & Forward Functionality

Keep medical asset tracking reliable, even in connectivity-limited areas like basements, storage rooms, or emergency response sites. RedBeam stores updates and syncs automatically when you reconnect.

Check In Check Out

Let teams check out, return, and assign shared equipment – things like diagnostic tools, wheelchairs, and mobile workstations – without confusion or scheduling conflicts.

Audit Compliance Reporting

Generate reports that support compliance to Joint Commission standards – including usage, maintenance, and location histories.

Label Printing & Encoding

Generate high-quality barcode, QR code, or RFID labels to track everything from lab instruments to infusion pumps and beds.

Inventory Tracking
RedBeam RFID

Share Your Hospital Asset Tracking Data

Use REST APIs to integrate RedBeam with your EMR, ITSM, and ITAM platforms. Share real-time asset and inventory data across systems to reduce discrepancies and improve operational decisions.

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Our experience with RedBeam has been transformative. The cloud-based platform simplifies the overall process, significantly accelerating the asset tracking process.

Ricardo M.

IT Technician

Streamline asset management from the ER to the OR.

Manage medical devices. Track pharmaceutical supplies. Monitor surgical equipment. Whatever your hospital asset tracking challenge, RedBeam can help. Let’s talk.

Schedule a demo.

Hospital Asset Tracking FAQs

Why do hospitals need asset tracking software?

Hospitals rely on tracking systems to avoid equipment loss, maintain accurate inventories, and improve patient care. RedBeam supports all of these needs with role-based access, audit trails, and real-time visibility.

How does RedBeam improve hospital efficiency?
RedBeam helps staff locate equipment faster, prevents duplicate purchasing, and streamlines maintenance – all while supporting compliance reporting.
Can we tailor RedBeam to our hospital’s needs?
Yes. You can customize data fields, user permissions, and workflows to match your operational protocols and security requirements.
Is hospital data secure in RedBeam?
Yes. RedBeam supports  encryption, user logging, and regular updates to ensure data integrity and system security.
What types of RFID tags are best for healthcare environments?
RedBeam supports your ability to scan a wide range of tag types, including those built to withstand sterilization, moisture, and high temperatures – ideal for surgical tools, lab gear, and portable medical devices.
How long does it take to implement RedBeam?
Most teams can start tracking assets within days – or a couple of hours, if you only need to scan barcodes. RedBeam offers easy onboarding and ongoing support always included.