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Keep track of every shared resource

Make it easier to count, locate, and manage the AV equipment and instruments that support your worship and outreach.

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Ensure readiness for every gathering

Organize what you need for weekly services, small groups, and community events across multiple spaces or campuses.

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Support stewardship & transparent reporting

Gain clear visibility into your inventories to simplify budgeting and create reports for leadership boards and congregation updates.

USE CASES

How Religious Institutions Use RedBeam

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Protect & organize ministry equipment

From sound systems and instruments to classroom supplies and furniture, faith-based organizations rely on shared assets to support worship services, events, and community outreach. RedBeam makes it easy to track what you have, where it is, and who’s using it.
  • Locate items quickly – Use barcode or RFID tags to find equipment across sanctuaries, classrooms, and storage rooms.
  • Reduce loss and misuse – Track who checked out shared items and when they’re due back to ensure responsible use.
  • Extend equipment life – Schedule regular maintenance for electronics, instruments, and other key assets to prevent costly replacements.

Stock supplies for ministries & events

Whether you’re managing communion elements, cleaning supplies, or coffee for fellowship hour, RedBeam helps you monitor inventory levels, avoid waste, and ensure resources are always available when your congregation needs them.
  • Avoid last-minute shortages – Monitor stock levels to keep essential supplies replenished and ready.
  • Cut unnecessary spending – Track usage trends to reduce over-ordering and improve donation or purchasing planning.
  • Simplify restocking – Use barcode scanning to quickly update inventory records and organize supplies across multiple buildings or rooms.

Streamline church asset management with RFID

When you manage equipment across large buildings or multiple ministry spaces, manual tracking can become a burden. RedBeam RFID brings automation to your workflows, improving visibility, accuracy, and peace of mind.
  • Instantly locate equipment – Use handheld or fixed RFID readers to find high-value items like AV gear, carts, or sound systems.
  • Speed up audits and inventory counts – Reduce manual work and downtime with fast, automated inventory updates.
  • Enhance security – Trigger alerts when tagged assets are moved unexpectedly or leave designated areas.

Church Asset Management Solution Features

Asset Tracking
Audit Compliance Reporting

Generate detailed records of church-owned equipment to support audits, insurance claims, and leadership reporting. RedBeam helps demonstrate good stewardship and financial accountability across ministries.

Custom Data Fields

Track the details that matter most, like ministry ownership, storage locations, usage notes, or donation sources. Tailor RedBeam to match your organization’s structure and activities.

Store & Forward Functionality

Track assets across sanctuaries, classrooms, and multi-building campuses – even in areas with limited connectivity. RedBeam syncs automatically once you're back online.

Check In/Check Out

Assign shared items like microphones, musical instruments, or folding tables to staff or volunteers. Track return dates and usage to reduce loss and improve availability.

Label Printing & Encoding

Create custom barcoded or RFID labels for AV gear, furniture, classroom materials, or community center equipment to keep everything organized and easy to scan.

Mobile Optimized

Give your team mobile access to manage and locate church assets on the go – perfect for preparing services, setting up events, or supporting off-site ministries.

Inventory Tracking
RedBeam RFID

Help All Your Teams Get the Info They Need

RedBeam’s REST APIs make it easy to share real-time asset and inventory data with the other tools your team relies on – so your operations stay coordinated and your records stay accurate.

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We did a lot of research looking for an affordable tracking system, but we wanted all the bells and whistles of the more expensive products. RedBeam has been able to accomplish this for us.

S. Burris

Pickaway Job & Family Services

See why smarter tracking is good stewardship.

RedBeam helps religious institutions like yours stay organized, reduce waste, and protect the resources entrusted to them. Let’s get started.

Schedule a demo.

Church Asset Tracking FAQs

Can RedBeam support churches with multiple buildings or campuses?
Yes. RedBeam is designed to scale with your organization. Whether you’re managing one sanctuary or several campuses, RedBeam lets you:

  • Track assets and inventory across classrooms, sanctuaries, storage areas, and fellowship halls.
  • Customize data fields by ministry, department, or location.
  • Manage everything from one cloud-based platform for full visibility and control.
How does RedBeam help reduce lost or misplaced church property?
RedBeam improves accountability by giving your team visibility into the location, usage, and movement of every item. With RedBeam, you can:

  • Use barcode or RFID tracking to monitor shared equipment in real time.
  • Log item check-outs and returns with time- and user-stamped records.
  • Use RFID to set alerts when high-value items are moved without authorization.
Can RedBeam track consumables like communion supplies or hospitality goods?
Absolutely. RedBeam church inventory software helps you manage consumables across all ministries. Use it to:

  • Monitor stock levels and expiration dates for items like paper goods, pantry items, or donated supplies.
  • Avoid last-minute shortages before services or events.
  • Track usage trends to reduce waste and improve ordering.
Can RedBeam track consumables like communion supplies or paper goods?
Absolutely. RedBeam Inventory Tracking is ideal for managing consumables across ministries. It helps churches:

  • Maintain consistent stock levels of frequently used supplies.
  • Avoid last-minute shortages before services or events.
  • Reduce waste by tracking usage rates and expiration dates.
Is RedBeam easy for ministry staff and volunteers to use?
Yes. RedBeam is built for ease of use, even for teams without technical experience. Volunteers and staff can:

  • Access the system from mobile devices, scanners, or desktop.
  • Quickly scan items to check them in, out, or update records.
  • Get started with minimal training and intuitive workflows.
Does RedBeam support full lifecycle tracking for church assets?
Yes. RedBeam church asset management software tracks each asset from acquisition through retirement. You can:

  • Document purchases and funding sources.
  • Monitor maintenance activity and track asset condition over time.
  • Record asset transfers, disposals, or replacements for audit and insurance purposes.
What kinds of religious institutions can use RedBeam?
RedBeam supports a wide range of faith-based organizations, including:

  • Local churches, parishes, synagogues, mosques, and temples.
  • Multi-campus ministries and denominational organizations.
  • Faith-based schools and religious education programs.
  • Outreach ministries and nonprofit religious organizations.