CHECK IN CHECK OUT SOFTWARE

Check Shared Assets In and Out – and Never Lose Track

Assign and track shared assets in a few simple steps. RedBeam Asset Tracking’s check in check out capabilities ensure every assignment is logged and traceable.

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Get Instant Visibility To Who Has Your Tools with Equipment Check Out

Managing shared equipment or IT assets without a dedicated check out system is frustrating and inefficient.

Constantly having to chase down lost or misplaced equipment – without any way to drive accountability or ensure visibility across users and locations – wastes time that should be spent getting the job done.

Let RedBeam Asset Tracking’s check in check out feature help you:

Centralize asset visibility – avoid overlapped bookings and poor resource allocation
Reduce errors – eliminate inconsistent spreadsheets and handwritten logs
Save time – use the mobile app to scan and update asset records from anywhere
Improve accountability – know who has what, for how long

Scan the asset ID

Assets may be checked out by supervisors or, for large-scale operations, using an efficient self-checkout process. RedBeam Asset Tracking supports both options.

To initiate a check out, open the Asset Tracking app on your laptop or mobile device and capture the item’s unique barcode or RFID tag. Optional handheld scanners make the process even easier.

Assign the asset

Identify the person taking custody of the asset using the method that works best for your organization: Scan an identification card, like a student ID or employee badge; select the person’s name from a pre-populated list; or enter it manually.

Track the asset in real time

Once an asset is checked out, its status and location are updated in the check out system in real time. Users can monitor exactly who has the asset and when it’s expected to return, ensuring transparency and accountability.

Log the return

When the equipment is returned, a quick scan of the barcode or RFID tag updates the inventory checkout system. You can also log details about the item’s condition or add notes on maintenance needs.

Generate helpful reports

RedBeam automatically updates the asset’s history and makes detailed reports available on demand. Use these check in check out records to gain insights into asset use, maintenance schedules, and overall inventory performance.

EQUIPMENT CHECK OUT FOR ALL

See How Anyone Can Use Check In Check Out

Streamline student laptop loans

With Asset Tracking on a computer or smartphone, it’s easy to authorize teachers and students to check out laptops and other items as needed. RedBeam helps schools maintain visibility and control while making valuable assets available for better learning outcomes.

Eliminate paper-based equipment tracking – Scan the laptop barcode or ID tag to initiate the transaction.
Promote accountability – Upload students’ school IDs into the RedBeam app to let them manage their own laptops, musical instruments, sports uniforms, and media checkouts independently.
Automate inventory and maintenance updates – Sync each laptop’s availability and condition upon return, and generate reports for school staff.

Explore tracking solutions for Education

Manage equipment across job sites

Crew chiefs can assign tools like power drills, circulating saws, and nail guns to workers from anywhere on site. With just their phone or mobile computer and the RedBeam app, users can track tools and their conditions from one job to the next.

Prevent lost or misplaced tools – See who has each tool checked out across multiple job sites.
Improve accountability – Set up permissions to let project managers monitor high-value equipment check outs and ensure jobs stay on budget.
Get data you can use to improve budgeting – Integrate check in check out data with accounting software to track rental costs and analyze productivity.

Explore tracking solutions for Construction

Track portable medical devices

Easily check out WoWs, IV pumps, ultrasound equipment, and mobile X-ray machines to ensure hospital staff can quickly locate available devices. By helping you optimize shared equipment usage, RedBeam reduces delays and improves patient care.

Make sure equipment is available when needed – Know exactly where high-demand devices are in real time, eliminating last-minute searches.
Automate compliance tracking for audits – Use RedBeam’s automated logs to provide accurate usage records for Joint Commission reviews and state health inspections.
Reduce misplaced or unreturned equipment – Increase staff accountability by tracking who checks out equipment and for how long.

Explore tracking solutions for Healthcare

Check In Check Out FAQs

Do users have to be designated as a RedBeam Asset Tracking admin in order to use the check in check out feature?

No, you do not need to be designated as an admin to check assets in and out of our system. We completely understand that for organizations with lots of employees and individuals, self-checkout is a more efficient way to help people take accountability for finding and securing the equipment they need, when and where they need it. That’s why RedBeam Asset Tracking supports both self-checkout as well as administrator/ supervisor-led checkouts.

Can I check out multiple assets at once?

Yes, RedBeam makes it easy for individuals to check out multiple items simultaneously. This is especially useful in warehouses and construction sites and for IT departments that manage large deployments.

Is the check in check out feature available if you’re offline?

Yes, if you’re in a location with limited internet access, RedBeam’s offline mode lets users check assets in and out without a connection. Any transaction data will sync automatically once an internet connection is restored.

How does RedBeam prevent asset double bookings?

RedBeam’s system updates availability in real time, which automatically prevents users from checking out an asset that’s already assigned to someone else.

Can users log asset condition at check in?

Yes, RedBeam allows you to update asset conditions at check in. Users can run reports to identify items requiring maintenance, and make those items inactive and unavailable for check out until after repairs are completed.

Can I prevent unauthorized users from checking out certain assets?

Yes, you can restrict access to specific assets based on user roles, departments, or locations. This ensures that only authorized personnel can check out sensitive or high-value equipment.

Can I customize user permissions for check in check out?

Yes, RedBeam allows administrators to create custom user roles with specific permissions. You can define roles such as “Manager,” “Employee,” or “Viewer,” and restrict who you want to be able to do things like check out assets or run reports.

How long does it take to get started checking assets in and out with RedBeam?

RedBeam is designed for quick setup. Many customers can start using the system within hours by importing asset data and configuring user roles. Our team also provides onboarding support and API documentation for custom integrations.

CHECK IN CHECK OUT SOFTWARE

Check Shared Assets In and Out – and Never Lose Track

Get Instant Visibility To Who Has Your Tools with Equipment Check Out

Let RedBeam Asset Tracking’s check in check out feature help you:

Watch Check In Check Out in Action

How RedBeam’s Check In and Out System Works

Scan the asset ID

Assign the asset

Track the asset in real time

Log the return

Generate helpful reports

See How Anyone Can Use Check In Check Out

Education

Construction

Healthcare

Streamline student laptop loans

Manage equipment across job sites

Track portable medical devices

“RedBeam has been a key utility to manage our large inventory of tools, and it has increased productivity and improved tool management. We chose RedBeam because it’s as simple as it gets. It’s really easy to use.”

R. Hernandez

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Effortless Check Out, Secure Check In Starts Now