Asset management software for schools is a digital solution that helps educational staff manage and track their institution’s physical assets, like projectors, textbooks, computers, tables, chairs, and other fixed assets. Essentially, it's a system that provides a centralized database for letting users know in things like where each of these items is physically located, whether or not it’s available for assignment, what condition it’s in, and when it needs to be repaired or replaced. 

Schools need asset tracking software to be able to tell, quickly and easily, what they have and what they need. 

More accurate, efficient, and reliable than traditional asset tracking methods involving paper records and spreadsheets, RedBeam’s software modernizes the entire asset management process for school admins. 

Reporting and analytics capabilities let users gather valuable insights that help them make the most of their school’s assets and budget more accurately for their needs.

A good school asset tracking software system should have a robust set of features that support: 

• Real-time asset monitoring – that uses 1D/2D barcode technology (with the option of using RFID as appropriate) to create digital identities for physical objects. 
• Report generation and sharing – that helps different staff members and admins seamlessly communicate their asset use, movements, and needs.

Centralized database for budget management – that allows department heads to track expenditures and create budgets efficiently.

Asset management software for schools, like our RedBeam solution, is designed to be user-friendly and straightforward to implement. Our software streamlines administrative tasks to help you manage school assets efficiently and transparently. To be more specific:

With regard to implementation, our asset management software is cloud-based, which means -

• No complex on-premise installations
• Quick setup and deployment
• Automatic updates and maintenance

With regard to use, we built our software with educators and administrators in mind. This means it provides –

• An intuitive interface for easy navigation
• Mobile access for on-the-go asset management
• Automated data imports, which simplifies your initial setup
• Barcode and RFID technology, to give you quick asset identification
• Real-time updates on asset locations and status
• Automated audit trails for effortless reporting
• Customizable fields and reports to match your specific requirements

When you choose RedBeam, you can expect a smooth transition to efficient asset management – helping you save money and gain more control over your assets. 

Yes, asset management software like ours can significantly help educational institutions with compliance and auditing. By giving admins the ability to quickly generate detailed compliance documentation – both pre-emptively and on-demand – RedBeam helps streamline the whole process. 

Up front, our software uses barcode and other advanced data capture technology to reduce the overall time and effort involved with conducting required inventory audits. 

Then, by creating and maintaining a comprehensive database of accurate, up-to-date records for all assets, it helps you identify missing or underperforming assets, so you can address any potential compliance issues promptly and appropriately.

Ultimately, our analytics and reporting functionality helps you provide precise reports about the state of your asset inventory, including which items are underused, broken, stolen, lost, etc., complete with reliable audit trails.

Yes, RedBeam's asset management software offers flexible features that can be tailored for your specific requirements, including:

• Custom fields – Build custom fields to record mission-critical data specific to your school's needs during counting, reporting, and dashboard creation.
• Role-based access – Restrict system access to reflect the security levels of different staff roles and responsibilities within your school.
• Unlimited locations – Add as many buildings, classrooms, and departments as needed to accurately reflect your infrastructure.
• Scalability – The system can grow with your school, letting you add unlimited assets and locations as your campus and reach expand.