What is asset management software for schools?

Asset management software for schools is a digital solution that helps educational staff manage and track their institution’s physical assets, like projectors, textbooks, computers, tables, chairs, and other fixed assets. Essentially, it's a system that provides a centralized database for letting users know in things like where each of these items is physically located, whether or not it’s available for assignment, what condition it’s in, and when it needs to be repaired or replaced.

Why do schools need asset tracking software?

Schools need asset tracking software to be able to tell, quickly and easily, what they have and what they need. More accurate, efficient, and reliable than traditional asset tracking methods involving paper records and spreadsheets, RedBeam’s software modernizes the entire asset management process for school admins. Reporting and analytics capabilities let users gather valuable insights that help them make the most of their school’s assets and budget more accurately for their needs.

What features should a good school asset tracking software system have?

A good school asset tracking software system should have a robust set of features that support: Real-time asset monitoring – that uses 1D/2D barcode technology (with the option of using RFID as appropriate) to create digital identities for physical objects. Report generation and sharing – that helps different staff members and admins seamlessly communicate their asset use, movements, and needs. Centralized database for budget management – that allows department heads to track expenditures and create budgets efficiently.

Is asset management software for schools difficult to implement and use?

Asset management software for schools, like our RedBeam solution, is designed to be user-friendly and straightforward to implement. Our software streamlines administrative tasks to help you manage school assets efficiently and transparently. To be more specific: With regard to implementation, our asset management software is cloud-based, which means - No complex on-premise installations Quick setup and deployment Automatic updates and maintenance With regard to use, we built our software with educators and administrators in mind. This means it provides – An intuitive interface for easy navigation Mobile access for on-the-go asset management Automated data imports, which simplifies your initial setup Barcode and RFID technology, to give you quick asset identification Real-time updates on asset locations and status Automated audit trails for effortless reporting Customizable fields and reports to match your specific requirements When you choose RedBeam, you can expect a smooth transition to efficient asset management – helping you save money and gain more control over your assets.

Can asset management software help with compliance and auditing?

Yes, asset management software like ours can significantly help educational institutions with compliance and auditing. By giving admins the ability to quickly generate detailed compliance documentation – both pre-emptively and on-demand – RedBeam helps streamline the whole process. Up front, our software uses barcode and other advanced data capture technology to reduce the overall time and effort involved with conducting required inventory audits. Then, by creating and maintaining a comprehensive database of accurate, up-to-date records for all assets, it helps you identify missing or underperforming assets, so you can address any potential compliance issues promptly and appropriately. Ultimately, our analytics and reporting functionality helps you provide precise reports about the state of your asset inventory, including which items are underused, broken, stolen, lost, etc., complete with reliable audit trails.

Is asset management software customizable for different school needs?

Yes, RedBeam's asset management software offers flexible features that can be tailored for your specific requirements, including: Custom fields – Build custom fields to record mission-critical data specific to your school's needs during counting, reporting, and dashboard creation. Role-based access – Restrict system access to reflect the security levels of different staff roles and responsibilities within your school. Unlimited locations – Add as many buildings, classrooms, and departments as needed to accurately reflect your infrastructure. Scalability – The system can grow with your school, letting you add unlimited assets and locations as your campus and reach expand.

Asset Management Software for Schools Keeps Learning on Track

Get real-time asset visibility with all-in-one software that lets you track, manage, and maintain items across classrooms, campuses – even districts.

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Top School Asset Tracking Software That’s Easy to Use

As master problem-solvers, school administrators depend on RedBeam to keep up with the practical details about all the assets that contribute to a positive learning environment, from laptops to whiteboards and HVAC equipment.

In our 20-plus years of serving the educational community, we’ve learned a lot. That’s why our software features:

Barcode scanning – for assigning assets to staff members or students quickly and efficiently.
Centralized, cloud-based system – for giving you secure access to data that lets you manage assets across multiple locations.
Maintenance tracking functionality – for scheduling repairs that extend asset lifespan and avoid costly breakdowns.
Automated reporting – for providing audit-ready, real-time documentation that complies with regulatory requirements.

Ensure Accurate Recordkeeping with a Unified System

Reduce errors and administrative hassle with software that simplifies how you create and update asset records.

Maintain consistent data about assets that are distributed across multiple locations in one, comprehensive platform. See exactly which items are in use, who they’re assigned to, and more.

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Improve Asset Usage with Actionable Data

Quickly locate assets, assess their condition, and get them into the right staff or students’ hands exactly when they’re needed.

Track all your fixed assets, from IT equipment to chem lab equipment, and help your institution get the most use out of every single budgeted item.

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Streamline Audit Reporting with Automated Logging

Free support staff and teachers to focus on higher-priority objectives with software that automatically documents tedious changes to asset logs for you.

Let RedBeam's centralized, cloud-based platform significantly reduce the effort required to customize and create your asset audit reports.

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School Asset Tracking Features from RedBeam

Mobile Ready
Track assets on the go with our mobile app, compatible with smartphones, tablets, and Zebra barcode or RFID scanners.
Asset Tagging
Choose the best tags for your school environment – from laser-printed tags to durable 1D/2D (QR code) polyester and RFID labels.
Store & Forward
Count and scan assets even without an active network connection. Your data will sync when the connection is restored.
Smart Data Import
Import your existing assets and related data in seconds – no need to start from scratch.
Custom Fields
Capture asset data that’s unique to your educational institution, and have it show up in your counting, reporting, and dashboards.
Rest API
Follow best practices for labeling, scanning, and reporting with secure, modern API connections that seamlessly share asset inventory data with other back office systems.
Detailed History
Create audit trails that provide detailed asset histories and encourage user accountability. Improve forecasts for repairing, replacing, and disposing of every asset.
Role-Based Access
Give users the exact level of asset visibility and counting capabilities they need, and make inventory management more efficient for all.

Why Education Leaders Trust RedBeam for Asset Tracking

Give your customers my direct dial phone number and I will be happy to express my satisfaction with you and your customer service.

H. Garton, Vanderbilt University

Calculate the Savings You’ll Get with RedBeam Asset Tracking

Extending the life of your assets is just one way our asset management software saves you money. We enable better visibility, which reduces the risk of duplicate purchases, while also helping you forecast your budgetary needs more accurately from one semester to the next. Add up your potential savings with our ROI calculator.

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Asset Management Software for Schools FAQs

A good school asset tracking software system should have a robust set of features that support:
- Real-time asset monitoring – that uses 1D/2D barcode technology (with the option of using RFID as appropriate) to create digital identities for physical objects.
- Report generation and sharing – that helps different staff members and admins seamlessly communicate their asset use, movements, and needs.
Centralized database for budget management – that allows department heads to track expenditures and create budgets efficiently.
Asset management software for schools, like our RedBeam solution, is designed to be user-friendly and straightforward to implement. Our software streamlines administrative tasks to help you manage school assets efficiently and transparently. To be more specific:
With regard to implementation, our asset management software is cloud-based, which means -
- No complex on-premise installations
- Quick setup and deployment
- Automatic updates and maintenance
With regard to use, we built our software with educators and administrators in mind. This means it provides –
- An intuitive interface for easy navigation
- Mobile access for on-the-go asset management
- Automated data imports, which simplifies your initial setup
- Barcode and RFID technology, to give you quick asset identification
- Real-time updates on asset locations and status
- Automated audit trails for effortless reporting
- Customizable fields and reports to match your specific requirements
When you choose RedBeam, you can expect a smooth transition to efficient asset management – helping you save money and gain more control over your assets.
Yes, RedBeam's asset management software offers flexible features that can be tailored for your specific requirements, including:
- Custom fields – Build custom fields to record mission-critical data specific to your school's needs during counting, reporting, and dashboard creation.
- Role-based access – Restrict system access to reflect the security levels of different staff roles and responsibilities within your school.
- Unlimited locations – Add as many buildings, classrooms, and departments as needed to accurately reflect your infrastructure.
- Scalability – The system can grow with your school, letting you add unlimited assets and locations as your campus and reach expand.

Asset Management Software for Schools Keeps Learning on Track

Top School Asset Tracking Software That’s Easy to Use

Ensure Accurate Recordkeeping with a Unified System

Improve Asset Usage with Actionable Data

Streamline Audit Reporting with Automated Logging

School Asset Tracking Features from RedBeam

Mobile Ready

Asset Tagging

Store & Forward

Smart Data Import

Custom Fields

Rest API

Detailed History

Role-Based Access

Why Education Leaders Trust RedBeam for Asset Tracking

Calculate the Savings You’ll Get with RedBeam Asset Tracking

Asset Management Software for Schools FAQs

What is asset management software for schools?

Why do schools need asset tracking software?

What features should a good school asset tracking software system have?

Is asset management software for schools difficult to implement and use?

Can asset management software help with compliance and auditing?

Is asset management software customizable for different school needs?

Upgrade Your Asset Management Software for Schools