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Maximize asset usage for better guest experiences

Ensure every asset – from electronics to event gear – is where it should be and ready to use. RedBeam helps prevent downtime, delays, and disappointments.

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Prevent loss and simplify audits

Track furnishings, amenities, and shared equipment across locations to reduce loss and misplacement. Generate accurate asset logs without the usual manual lift.

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Protect your operational budget

Avoid over-ordering or last-minute shortages by tracking usage trends and setting stock alerts. Keep departments running efficiently while controlling costs.

USE CASES

How the Hospitality Industry Uses RedBeam

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Track and manage high-value hospitality assets

From guest room furnishings to event lighting, RedBeam helps hotels and other venues reduce loss, improve visibility, and simplify audits. Whether you’re managing a boutique hotel or a multi-location resort, RedBeam offers a reliable way to keep assets organized and in use.
  • Manage amenities and electronics – Scan barcodes to track location and availability.
  • Simplify asset check-outs and returns – Assign and return shared equipment with minimal confusion.
  • Generate accurate reports – Support audits and planning with complete usage and location histories.

Stay well stocked on essential supplies

Track high-use supplies like linens, toiletries, and catering goods across departments and locations. RedBeam helps you avoid stockouts, reduce waste, and plan smarter. With centralized tracking, you can monitor inventory trends across multiple properties from one dashboard.
  • Maintain ideal stock levels – Set reorder points and track usage trends.
  • Improve budgeting – Use real-time data to forecast needs and avoid excess.
  • Streamline team workflows – Let each department monitor and manage their own inventory.

Automate hotel asset tracking with RFID

Hotels and event venues depend on high-value items that move frequently. RedBeam RFID helps you monitor asset movement, prevent loss, and streamline audits with minimal staff time. It’s an ideal solution for properties looking for a consistent way to reduce manual checks while still protecting your resources.
  • Track assets in real time – Locate AV equipment, carts, and special event fixtures with RFID.
  • Secure valuable items – Get alerts if assets leave designated areas.
  • Automate inventory updates – Cut manual work and improve accuracy with RFID scanning.

Hospitality Asset Tracking Features

Asset Tracking
Mobile Optimized

Give staff access to mobile asset tracking and let them use smartphones or mobile computers to scan and update asset records from anywhere on-site.

Check-In/Check-Out

Assign and track shared catering, cleaning, and types of other equipment across shifts, departments, and events.

Audit Compliance Reporting

Get the reporting you need for health, safety, and financial requirements. RedBeam supports tracking for things like equipment maintenance, facility safety checks, and fixed asset depreciation for audits.

Store & Forward Functionality

From sprawling resorts to high-traffic event venues, track assets seamlessly – even in network dead zones. RedBeam saves your updates and syncs them once service is restored.

Label Printing & Encoding

Format and print your own barcodes, QR codes, and RFID labels to tag furniture, AV gear, kitchen equipment, and more.

Custom Data Fields

Capture details like purchase date, room location, maintenance schedule, and warranty info.

Inventory Tracking
RedBeam RFID

Raise Visibility of How Assets Affect Guest Experience

Integrate RedBeam with your PMS, CRM, ITSM, or inventory platform using REST APIs. Sync data across systems in real time to support smooth operations, guest personalization, and fast service resolution.

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The technical support at RedBeam is second to none with your very knowledgeable and friendly support staff. The software is simple to use and a great value. The reporting and inventory control is outstanding, and I would recommend RedBeam products to anyone.

C. Cornett

Texas Motor Speedway

Experience a hotel asset tracking upgrade.

See how RedBeam can give you the tracking visibility and asset control you need to improve your operations – and ultimately – your guest experiences. Let’s talk.

Schedule a demo.

Hospitality FAQs

Can asset tracking really improve guest experience?

Yes, there really are lots of ways effective asset tracking can help you maintain high service standards. Many of the biggest benefits really come down to this: in order to manage something, you have to know where it is. This is a lot bigger deal than it might sound like, and it’s something RedBeam does exceptionally well. Having accurate asset location data is the key that lets you – 

  • Keep essential amenities, furnishings, and equipment available and well-maintained.
  • Reduce service delays by ensuring staff can quickly locate necessary assets.
  • Prevent disruptions caused by lost or misplaced event or dining equipment.
  • Enhance security with movement alerts and geolocation tracking.
Is RedBeam just for hotels, or can it also be used in restaurants, bars, or entertainment venues?
RedBeam is built for a wide range of hospitality environments, not just hotels. Whether you’re managing restaurant kitchen equipment, event gear, or IT equipment at a concert venue, our systems can help you track assets and keep processes running smoothly.
Can RedBeam help me with my event setup and turnover?
Absolutely. RedBeam can help streamline your event logistics by enabling teams to check out, track, and return shared resources like staging equipment, lighting gear, and catering supplies. Barcode labels and RFID tags offer quick, accurate scanning and make it incredibly easy to ensure nothing goes missing between events or across locations.
Does RedBeam support franchise or brand-wide inventory reporting?
Yes. RedBeam allows you to roll up data from multiple properties, giving corporate teams visibility into inventory levels, asset usage, and purchasing trends across all your locations.