ASSET MANAGEMENT SOFTWARE

Upgrade Your IT Asset Tracking Capabilities

From mouses to monitors, PCs, and more, RedBeam helps you track and manage your entire IT inventory. Centralize your IT asset data and make the most of your devices in one easy-to-use platform.

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Troubleshoot Your IT Asset Tracking Process

When you use manual tools like spreadsheets to track IT assets, you’re setting yourself up for frustration. Outdated, inadequate methods waste your time with erroneous data – and lead to misplaced equipment and resources that aren’t used effectively.

Even if your organization uses something like an ERP or accounting system, getting your IT asset data captured and plugged in can be a slog.

RedBeam gives you a complete, modern IT asset tracking solution with:

Significantly better visibility – Always know where your high-value servers, routers, and portable devices like tablets, laptops, and radios are located.
Better accountability – Know which end user has responsibility for which IT asset – and what condition they returned it in.
Increased accuracy – Print and encode custom barcode and RFID labels to help make capturing your asset data efficient and error-free.
Easy, modern deployment – Our SaaS platform doesn’t require any hands-on IT support to implement. Get fully set up and tracking in hours, not weeks.

Robust IT Asset Tracking Performance

For operational teams who need to track IT assets, RedBeam is unmatched in cost-effectiveness and scalability. Get all the capabilities you need with IT asset inventory software today to keep everyone equipped and productive tomorrow.

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Centralize your IT asset details

Build a unified inventory of your IT hardware – from computers and smartphones to projectors and other peripherals – and ensure optimal performance by tracking them from acquisition to retirement.

Attach key asset details like purchase records, warranty statuses, and service histories.
Use customizable fields to document asset attributes that are unique to your organization.
Anticipate and schedule maintenance, extending your devices’ usable life.

Track IT asset movement & usage

Monitor where your IT assets are located and who they’re assigned to, whether it’s stationary equipment like industrial control systems or portable devices external hard drives.

Enable self-checkouts for employees to manage their own equipment needs.
Review IT asset usage across departments, buildings, or even campuses to reallocate devices where they’re needed most.

Ensure audit-readiness & compliance

Streamline periodic audits with barcode and optional RFID scanning to verify your inventory accuracy.

Use RedBeam reports as documentation support for meeting state and local tax law requirements.
Demonstrate compliance with restricting access to sensitive assets like servers with RedBeam’s automatically date-stamped, time-stamped, and user-stamped IT asset histories.

RedBeam IT Asset Tracking System Highlights

Our tracking solution offers everything you’d expect from an advanced technology solution – without the high price or overcomplication.

Explore RedBeam Asset Tracking

Mobile Ready

Track IT assets on the go with the RedBeam app on a smartphone, mobile computer, or laptop paired with a handheld scanner.

Check In/Check Out

Assign IT assets and other shared equipment to your users to prevent double-bookings, enhance accountability, and reduce loss.

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Asset Condition & Valuation

Monitor the status of essential equipment with data that helps you know when to repair or replace it.

Audit Compliance Reporting

Ensure accurate records to support financial and other reporting requirements on your IT fixed assets.

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Label Printing & Encoding

Print custom barcodes, QR codes, and RFID labels, including human-readable tags for easy identification across all your devices.

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Trust Zebra for Tracking Hardware Excellence

As the global leader in data capture and printing hardware, Zebra Technologies offers a range of devices that pair easily with our software to deliver exceptional performance.

Depending on your specific IT asset tracking needs, you may find Zebra’s barcode scanners and mobile computers highly beneficial – and their high-performance printers, like the ZD421 compact desktop printer or the ZT411 RFID on-metal tagging solution, absolutely essential.

Let us know if you need hardware recommendations. We’re happy to help.

REDBEAM CASE STUDY

Texas-sized Lesson in IT Asset Tracking

Dallas Independent School District capital assets accounting manager Patrick Opoku needed help.

Responsible for maintaining an inventory of his organization’s assets – including more $6 million in capital assets alone – Patrick and his crew were manually inventorying assets using spreadsheets, which they then uploaded into Oracle to support GASB34 reporting.

Their process posed two challenges: 1) It was incredibly time-consuming; and 2) it lacked an auditable way to document that they had followed the correct steps and accounted for all assets.

While researching barcode scanners to speed up data entry, Patrick says a Zebra account rep recommended RedBeam Asset Tracking.

Our support team worked with Patrick to get him and his team started.

“I thought there was going to be a long learning curve,” Patrick says, adding that once his team jumped in and started using the application, he quickly saw this was not the case.

He says he appreciates how easy RedBeam makes it to identify “found” and “unfound” assets, so he knows immediately what has been inventoried. He also likes being able to quickly see the age of assets and add custom fields, and that his teams can append asset records with their notes.

With RedBeam Asset Tracking, Patrick and his teams have closed their inventory cycle down to less than a year – a significant time savings over the two- to four-year cycles they had been used to.

“For as big as we are, if we didn’t close in on the inventory cycle, by the time we came back [to check out any discrepancies], there were always a lot of movements,” Patrick explains. “With RedBeam, we have a much closer cycle and a better handle on things.”

Frequently Asked Questions

Can RedBeam help us track IT assets across different departments and facilities?

Yes. Whether you’re managing laptops for city hall, tablets for field inspectors, or servers at a data center, RedBeam helps you track equipment across departments, buildings, and remote offices.

How does RedBeam improve accountability for shared devices like radios or laptops?

Our check in/check out feature makes it easy to assign shared assets – including, yes, radios, laptops, and even webcams and microphones – to any individuals in your organization. You’ll be able to monitor when items are due back, document the condition they’re returned, and more.

You can also use RedBeam Asset Tracking as a self-checkout system, and let employees check out their own IT equipment as needed.

Either way, RedBeam helps you maintain records that improve accountability and support loss prevention.

Can we generate reports for capital asset inventories or budget reviews?

Yes. RedBeam Asset Tracking lets you generate reports on asset histories, inspections, valuation, and other details you need for audits, budget planning, and compliance with certain state and federal asset tracking requirements.

Is it difficult to roll out Asset Tracking to non-technical departments?

Not at all. Our software is designed to be user-friendly for field teams, administrative staff, and anyone responsible for tracking equipment, without requiring IT support.

Does RedBeam support end-of-life tracking for outdated or surplus IT equipment?

Yes. You can mark items as surplus or decommissioned and document the reason for disposal, which helps with recordkeeping and compliance during audits.