TOOL INVENTORY SOFTWARE

Track the Tools That Keep Your Business Moving

Whether it’s a rugged mobile computer for a field rep or a jackhammer on a job site, RedBeam helps you track the equipment your business depends on. Keep your gear organized, teams accountable, and critical tools ready to go.

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Get the Right Tools in the Right Hands

When crews can’t find the equipment they need, it can lead to delays, missed jobs, and money down the drain.

Manual tool-tracking processes like spreadsheets break down under pressure, and traditional back office systems just aren’t built to keep up with job-critical gear on the move – or for documenting equipment conditions in the field.

RedBeam Asset Tracking provides tried-and-tested tool management capabilities that enable:

Better visibility – Always know what tools you have, where they’re located, and who they’re assigned to.
Stronger accountability – Let crews check shared tools and equipment in and out, with auto-generated activity records that reinforce responsibility.
Real-time status – Document equipment conditions, attach images, and update maintenance history to help keep things in working order.

Tool Tracking for How Crews Really Work

For field teams and their leaders, RedBeam delivers reliable, real-world-ready tool inventory control. Stay organized, keep gear operational, and ensure the right tools are available when they’re needed most.

Build your equipment inventory

Let RedBeam be your single source of truth for tracking information about all your mission-critical gear – from drills, compressors, and generators to calibrators and specialized testing tools.

Record key asset details like condition, serial numbers, purchase dates, and warranty info.
Use customizable fields to track specific job or crew assignments.
Attach images so field teams can visually verify the equipment they’re checking out.

Assign & track tools across jobs

Identify which crew members are responsible for specific tools.

Monitor tools across workers and locations to quickly identify what’s in use, idle, or overdue.
Enable fast check-in/check-out for shared gear – whether it’s with a technician for the day or on site for the week.

Track maintenance events

Capture condition updates during check-in/check-out or inspections to catch issues early.

Track usage and service histories to extend tool life and reduce downtime.
Share visibility across teams – so no one gets blindsided by missing or malfunctioning gear.

RedBeam Asset Tracking Highlights for Tool Management

Our modern SaaS solution makes it easy to locate and maintain the tools you need to get the job done.

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Field-Ready Mobile Access

Track equipment from anywhere on-site using the RedBeam app on a rugged mobile computer, tablet, or smartphone

Store & Forward Functionality

Update statuses offline. RedBeam syncs your data automatically when connectivity is restored – making it ideal for field reps working out of network range.

Check In/Check Out

Assign tools to specific individuals to reduce the risks of misplacement, double-booking, and loss.

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Track Condition & Usability

Record notes on equipment condition and log repairs or inspections to prevent problems before they cause downtime issues.

Label Printing & Encoding

Create unique tool asset IDs by printing or encoding your own barcode, QR code, or RFID labels and tags with human-readable text.

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Audit-Ready Reporting

Generate automated activity histories to support audits, insurance claims, and inventory checks – no clipboard required.

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Rugged Data Capture Devices & Printers from Zebra Technologies

Field-ready tools deserve field-ready tracking hardware. That’s why RedBeam Asset Tracking pairs seamlessly with Zebra devices, which are designed to handle the rigorous demands of manufacturing floors, job sites, and mobile crews.

If you need more robust performance than your existing hardware can handle, consider adding:

An ultra-rugged mobile computer like the TC78e , to keep crews connected on the go.
A durable handheld barcode scanner like the DS3600, for exceptional data capture in challenging conditions.
A mobile RFID sled like the RFD90, for efficient inventory audits in high-volume tool cribs.
An industrial label printer like the ZT411, that produces long-lasting barcodes and tags.

REDBEAM CASE STUDY

Picture-Perfect “RedBeam CSI” Tool Tracking

Colorvision, Inc., a theme park ride photography company, was using spreadsheets to manually track 6,000 assets across 25 parks, comprising nearly 1,600 sublocations. When a cyber attack wiped almost all of their asset data, they knew they needed a more reliable system.

They couldn’t definitely say what assets they had or where they were located, and ran into challenges trying to itemize assets that had never been documented to begin with.

The company had tried and discarded five different asset tracking solutions over 10 years. When Larry Danque, a technical supervisor who had previous RedBeam experience, came on board, he knew right away we were the answer.

RedBeam tracks Colorvision’s complete technology inventory, including photography equipment, computers, monitors, barcode scanners, POS stations with credit card readers, and more.

“We call it RedBeam CSI here,” Larry explains. “We’ll scan something and either it’s in the wrong location or it’s missing. The inventory functions in RedBeam make it super simple, telling us what we did not find. We look at the history – which is very good in RedBeam, easy to access – we can see where it was, who moved it, when it moved.”

“RedBeam allowed us to do asset tracking quickly, super simple, and that’s what makes it very valuable to us,” he continues. “We don’t have to do two or three clicks or go find something and change a number. We can just go scan, boom. We’re done. … When we need to do reporting – boom, same thing.”

With RedBeam Asset Tracking, Larry and his colleagues at Colorvision achieved their goals: capture measurable outcomes, save time, and prove ROI.

“When the president of the company says ‘how many cameras do we have?’ it’s one or two clicks and we’re there,” Larry says. “Ease of use was the main thing for us and the speed at which we can generate reports.”

Make Tool Tracking Data Everyone’s Business

Your tools might move between job sites, but your visibility shouldn’t get lost in the shuffle. REST APIs make it easy to get tool inventory data into your back office systems.

Whether you’re syncing with an ERP for planning and purchasing, feeding updates into a Financial Management System, or integrating with a CMMS for maintenance visibility, use RedBeam to capture and share the data you need.

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Frequently Asked Questions

Can RedBeam help us track tools across job sites?

Absolutely. In addition to bringing all of your tool inventories from discrete locations together in one unified platform, RedBeam also makes it easy to assign assets to specific individuals – so you can track who’s got which of your tools, where they’re using them, and when they’re due back.

How does RedBeam improve accountability for shared tools and equipment?

With built-in check-in/check-out features, you can assign tools to workers or let crews use RedBeam as a self-checkout. Our software auto-generates activity records that: 1) give you visibility and 2) promote responsibility across your teams – both of which reduce the risk that anyone will be left without the equipment they need.

Can we track tool conditions and maintenance history in RedBeam?

Yes. You can log condition notes, attach images, and view usage history to identify wear and tear. While RedBeam isn’t a full maintenance management system, it gives you transparency into when tools may need service or replacement.

Can we use barcode scanning and RFID with RedBeam?

Absolutely. RedBeam supports both barcode and RFID tracking, so you can choose the best technology for different workflows throughout your operations. Depending on your needs, for example, you might choose to use barcodes for managing your everyday tool inventory and RFID for locating and updating status of more expensive equipment or items deployed in hazardous work zones.

Can we control who has access to certain tools or records?

Yes. RedBeam offers user permissions and role-based access, so you can restrict visibility or actions based on job function. For example, a field tech may only see what’s checked out to them, while a supervisor can access the full inventory.

Can we track calibration or inspection dates for specialized tools?

Definitely. You can use RedBeam’s custom fields and maintenance tracking features to document inspection history, upcoming calibration dates, or certifications for tools with additional safety requirements.

Can RedBeam help during tool audits or inventory checks?

Absolutely. RedBeam makes it easy to scan asset IDs during a physical tool inventory and compare your findings against system records. This helps you identify missing, misplaced, or unreturned items quickly – while saving hours over manual audits.