GOVERNMENT ASSET MANAGEMENT SOFTWARE

Government agencies need asset management software to help address unique challenges like complex institutional structures, strict regulatory requirements, and high standards for transparency and accountability. RedBeam meets these needs with features like:

• Role-based access controls that ensure only authorized personnel can view or modify sensitive asset information, which supports things like U.S. General Services Administration (GSA) IT systems security protocols. 
• Detailed audit trails and comprehensive reporting capabilities that help you document compliance with regulations like Government Accountability Office (GAO) standards. 
• Customizable fields that enable you to document information related to specific assets as required for government reporting. Examples include things like funding sources, grant allocations, and depreciation schedules.

Our government asset management software stands out for having a modern, cloud-based architecture, overall flexibility, and the depth of technical expertise baked into our code. 
Our platform lets you choose the system components (i.e., 1D/2D barcodes, RFID, full range of fixed and mobile data capture devices, etc.) that work best for your agency – not the other way around – and make changes as your organization’s needs grow or shift.

Built on decades of industry experience, our solution is dedicated to making asset tracking as easy as possible for users. This means:

• The software interface is intuitive and can be accessed easily, regardless of whether you’re using a laptop, smartphone, enterprise-grade mobile computer, or other device; 
• Our dedicated support team is exceptionally good at tackling your most complex asset management challenges; and 
• We offer only best-in-class solutions, and we stand behind their performance. 

Our scalable software makes choosing RedBeam the best way to ensure your agency has the advanced asset tracking capabilities you need today, while also setting you up to take advantage of the tech innovations being developed for tomorrow.

Yes, our asset management software can be customized to meet specific agency needs. Our comprehensive solution helps employees at all different state and local government agencies – from public safety officers to librarians and Department of Health workers – enhance visibility, streamline operations, and ensure regulatory compliance. RedBeam lets you tailor the system fields and components to support your unique workflows, security practices, reporting and analytics needs, and more.

Our software protects sensitive government asset data with multiple security measures, including:

• Role-based access controls – so only authorized individuals can access or edit sensitive records.
• User activity logging – which means every change made to assets in the system is automatically user-, date-, and time-stamped, so you can identify suspicious behavior and stop fraudulent mischief.
• Ongoing SOC 2 compliance – so you know our data-handling is  secure and aligned with additional regulatory requirements like HIPAA and GDPR. 

We also provide continuous software updates and patching to ensure we address vulnerabilities and stay ahead of evolving threats.  For specific questions or concerns, let’s talk. Protecting your data is one of our top priorities.

Government asset management software tools like RedBeam make it easier for public servants to monitor the location and track the condition of every asset they’re responsible for. With that information, state and local government agencies can: 

• Know which IT assets are in use at what buildings and which ones are available for assignment – so employees have the equipment they need to get things done.
• Document the condition of your fleet vehicles – along with their maintenance records – so you can keep them running smoothly, longer.
• Provide detailed custody logs of sensitive documents to show security and privacy compliance – without needing to manually dig through data logs to provide information when required or requested.

These are just a few examples of how our government asset management software can help agencies be more efficient and productive.

Yes, our software includes a comprehensive set of capabilities that help you optimize, manage, and maintain items through the entire asset lifecycle, from acquisition through disposal. Our system lets you:

• Track asset acquisitions – Record and manage asset procurement details, including purchase date, cost, and vendor information.
• Schedule maintenance – Plan and document maintenance activities, inspections, and repairs to extend your assets’ useful life.
• Monitor utilization – Track asset usage patterns and optimize how, where, and to whom assets are assigned to yield the greatest value.
• Calculate depreciation – Automate your asset depreciation for accurate financial records and reporting.
• Manage asset disposal – Standardize processes for asset retirement, including excess reporting and final disposition recording.